You can have more than one sequential number series running at the same time, or at different times. For example you may want to use different sequences to represent different departments or different branches, or you may want to use different sequences to represent different fiscal or calendar years.

The Number Series - Asset Disposals setting allows you to take advantage of this feature. Here you can define the number sequences that you would like to use with Disposal records.

To open the Number Series - Asset Disposals setting, ensure you are in the Assets module and double-click (Windows/macOS) or tap (iOS/Android) 'Number Series - Asset Disposals' in the 'Settings' list. The following window will appear:

Enter each new Number Series on the first blank line. The sequences that you enter should not overlap. The Comment will be shown in the 'Paste Special' list, so enter some text that will help you choose a number from the correct sequence.

For each number sequence, you have a measure of control over whether Nominal Ledger Transactions are generated automatically when you approve Disposals in that sequence. Using 'Paste Special' from the N/L field brings up a selection list containing two options: "Generate Transactions" and "Do Not Generate Transactions". Select the first option if Nominal Ledger Transactions are to be generated and the second if they are not. In effect, this feature is an exclusionary one in that you can only choose to not have Nominal Ledger Transactions created for a particular number sequence. If the overall preference (set in the Sub Systems setting in the Nominal Ledger) is to not have such transactions created, you cannot decide to have them created for a single sequence.

When the setting is complete, click the [Save] button in the Button Bar (Windows/macOS) or tap √ (iOS/Android) to save the changes. To close the window without saving changes, click the close box (Windows/macOS) or tap < (iOS/Android).

When you enter a new Disposal record, the next number in the first valid Number Series entered to this setting will be used as a default. If necessary, you can change to the next number in any other Number Series using 'Paste Special'.

If you leave the setting empty, Disposal Numbers will start at 1 and continue consecutively. If you want to start from another number, simply specify it in a new Disposal record before saving.

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Go back to:

Home page for Settings in the Assets module
Home page for Assets module manual
Home page for Standard ERP manual

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