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This text refers to program version 4.2  

Introduction to the Cash In and Cash Out Registers

Use the Cash In and Cash Out registers to record cash transactions where no supporting Invoice or Purchase Invoice is required. Use the Cash In register for cash receipts (money received by your business) and the Cash Out register for cash payments. The Nominal Ledger consequences of these transactions are handled automatically.

You can choose to enter individual cash receipts on a Customer-by-Customer basis, or you can enter the day's receipts as a single transaction, providing the same Sales and Cash or Bank Account applies to them all. The same is true for cash payments.

Note that the Cash In and Cash Out registers are very similar in their behaviour. These web pages describe both registers, but the illustrations are taken from the Cash In register: where there are differences in the Cash Out register, these are noted.

You can enter records to the two registers in three ways:

1. You can enter records directly to the Cash In and Cash Out registers;
   

2. You can create cash transactions from Invoices, Purchase Invoices, Receipts and Payments using the 'Create Cash In' and 'Create Cash Out' functions on the Operations menus of those windows. This will be useful in countries where incoming cash transactions need to be recorded together using a sequential number series, and outgoing cash transactions need to be recorded together as well. If you want these functions to create cash transactions from Invoices that are Cash Notes (Invoices with Payment Terms of the "Cash" type) only and from Receipts and Payments with "Cash" type Payment Modes only, switch on the Cash Collection option in the Cash Book Settings setting; and
   

3. You can create cash transactions from Invoices and Purchase Invoices in batches using the 'Create Collection Cash In' and 'Create Collection Cash Out' Maintenance functions.

To open the Cash In register, ensure you are in the Cash Book module using the Modules menu and select 'Cash In' from the Registers menu, or click the [Cash In] button in the Master Control panel.

To open the Cash Out register, ensure you are in the Cash Book module using the Modules menu and select 'Cash Out' from the Registers menu, or click the [Cash Out] button in the Master Control panel.

Depending on which register you have opened, the 'Cash In: Browse' or 'Cash Out: Browse' window appears, showing the cash transactions already entered.

The transactions are numbered consecutively and the Serial Number is usually generated by the system. The Serial Number is followed by the Date and any comment attached to the cash transaction records. The OK column will contain a tick (√) for approved cash transactions, while the Coll. column will contain a tick for cash transactions created by the 'Create Collection Cash In' and 'Create Collection Cash Out' Maintenance functions. These cash transactions will each usually have been created from several Invoices or Purchase Invoices.

As in all browse windows you may sort the transactions by each column by clicking on the headings. To reverse any sort, simply click once again on the column heading. You can also scroll the list with the scroll bars. Finally, you can search for a record by entering a keyword in the field in the top right-hand corner. Hansa will search for the first record matching the keyword in the same column as the selected sorting order.

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