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This text refers to program version 4.2  

Introduction to the Asset Status Register

You should use this register when you want to move an Asset to a different Department and when you want to change the Person responsible for an Asset. The original record in the Asset register will not be updated, so the entering of dated records in the Asset Status register means that a history of each Asset can be built up. You can see this history using the Asset History report and the 'Asset History' function on the Operations menu of the Asset screen.

You can also use this register when you need to carry out a stocktake of your Assets. It is recommended that you use the following procedure:

1. You should print a stock list of your Assets using the Stocktaking List - Assets report. This is effectively a print-out of the Asset Status record(s) containing the results of the previous stocktake and contains spaces where the actual stock figures can be written in. Assets that have never been included in a stocktake (i.e. in an Asset Status record of Type "Inventory") will also be listed in the report.
   

2. Once you have carried out the stocktake, you should enter the results to a new record in the Asset Status register whose Type is "Inventory". In many cases, you can accomplish this most easily by copying the record representing the previous stocktake.
   

3. Once you have approved the new Asset Status record, you can enter any discrepancies either to the Disposal or, more likely, to the Asset Status register, depending on the reason for the discrepancy. For example, if you found a particular Asset in a different Department to that in which it is recorded as being stored, you can move it using an Asset Status record whose Type is "Movement".

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