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This text refers to program version 4.2  

Update Dept on Asset

This function will be useful if you are using the Rental module and your Assets are also Rental Items. It updates the Department information in the Asset register so that it is the same as the Location information in the Rental Item register.

First, you should specify a Department or Location in the 'Specify Update Dept. on Asset' window. 'Paste Special' lists Locations. You must specify a Department or Location, otherwise the function will have no effect.

When you press [Run], the function will search for Assets in the specified Department (i.e. those where the Department field on the 'Owner' card contains the Department or Location that you specified). Assets marked as Inactive will be excluded. It will then search in the Rental Item register for the Rental Items that correspond to those Assets. These are Rental Items whose Serial Numbers and Inventory Numbers are both the same as the Serial Number of one of the Assets in the specified Department.

The function will then check whether each Rental Item is in stock. If a Rental Item is in stock, its current Location will be written to the Department field in the corresponding Asset record. If a Rental Item is not in stock, the Original Location in the Rental Item record will be written to the Department field in the corresponding Asset record.

You can produce an Update Dept on Asset report before using this function to preview the Assets whose Departments will be updated.

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