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This text refers to program version 4.3  

Companies and Databases

The key components of a FirstOffice system are the application and the database. The application, or program, has the following symbol in the directory window (Windows) or in the Finder (Macintosh):

The database is the file used by FirstOffice to store its data. This file must be called "1Office.hdb". In many cases, that data will pertain to a single company. However, where there are separate departments or subsidiary companies that keep separate accounts, their data can also be stored in a single database, in separate 'Companies'. If you set up more than one Company in FirstOffice, each will be completely separate: there will be no common information, although it is possible to copy from one to another using the export and import functions. Separate account balances will be maintained, and each Company within a database can be backed up separately or together.

You should only use this feature to differentiate between different departments if you intend to account for each of them separately. If you keep a single set of accounts covering your whole organisation, you only need have a single Company in your database.

!	The database file must have the name "1Office.HDB" and be present in the same folder or directory as the FirstOffice application. If you move the database file or rename it, a new database will be created the next time you start FirstOffice.

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