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This text refers to program version 4.3  

Creating a New Database (Single-user) - Value Packs, Users and Companies

The next task is to ensure that you have been granted access to the appropriate Value Packs and that the correct numbers of users and Companies have been registered. If you no longer have the 'Settings' list on screen, select 'Settings' from the File menu or click the [Settings] button in the Master Control panel once again. Select 'Configuration' by double-clicking. The 'Configuration: Inspect' window appears:

If you need more than one Company, enter the correct number in the Companies field, up to a maximum of four. Ensure that the numbers of Users is correct (and in any case is at least 1).

You should only change the number of Companies if your business is one where there are separate departments or subsidiary companies that keep separate accounts. You can set these up as separate accounting entities in FirstOffice. Each department or subsidiary is termed a 'Company'. If you set up more than one Company in FirstOffice, each will be completely separate: usually, there will be no common information, although you can copy from one to another using the export and import functions. Separate account balances will be maintained, and each Company within a database can be backed up separately or together.

You should only use this feature to differentiate between different departments if you intend to account for each of them separately. If you keep a single set of accounts covering your whole organisation, you only need have a single Company in your database.

In the remaining sections of the window, select the Value Packs that you require by clicking the check box next to each one so that a tick appears. Choose the options that describe your hardware most accurately in the Server Hardware and Server OS fields (in a single-user system, choose the options that apply to the machine on which you will be using FirstOffice). To choose an option, place the cursor in one of these fields and press the Ctrl-Enter (Windows and Linux) or ⌘-Enter (Macintosh) key combination. A selection list will appear in which you can choose an option by double-clicking. Finally, click [Save]. If you have selected any Value Packs, they will be made available the next time you start FirstOffice.

If you intend applying for an Enabler Key using the 'Automatic Internet Enabler' method, you should at least make sure you have specified your Server Hardware and Server OS and numbers of Mailboxes and Conferences in the Configuration setting before doing so. The other information will be downloaded from the HansaWorld server together with the Enabler. You can select the modules that you require before applying for an Enabler if you want to carry out set-up work in the meantime. If you will use one of the other methods to apply for an Enabler Key, you must make sure the Configuration setting is complete and correct before applying. Details about applying for an Enabler Key are here.

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