When entering opening balances in the Stock module, the precise procedure to be followed will be determined by the nature of your business and the Items that are sold. Again, as in the Sales Ledger, the accuracy of the opening balances increases with the level of detail entered, but the time required by the task increases as well.

You should decide whether to:

enter each example of each Item in stock at the moment of implementing FirstOffice. You may prefer this option if the cost price of each Item is often subject to fluctuation;
enter a single line for each Item together with a quantity and an average purchase price; or
use a combination of the two methods.

Before entering opening balances in the Stock module, you should first ensure that all Items have been entered using the process described on the Entering the First Item page. Ensure that, for each Item whose stock levels are to be maintained, the Stocked Item option on the 'Pricing' card is selected. Depending on your old system, you may be able to import Item data from text files.

You should also use the Sub Systems setting in the Nominal Ledger to make sure that your Stock opening balances will not be posted to the Nominal Ledger, as described here.

When entering opening balances in the Stock module, follow the same basic procedures described on the Sales Ledger page, using the Goods Receipt register.

Previous Next Top Entire Chapter in Printable Form