Use this setting to control how Items of different Types are treated in the Job Costing module. The choices made here are for an individual Project/Item combination and override those made in the Project Item Handling setting.

When you open the setting, the 'Specified Project Item Handling: Browse' window is shown, listing the Projects and Items for which records have already been entered. To enter a new record, click the [New] button in the Button Bar. The 'Specified Project Item Handling: New' window appears: enter the details as appropriate and click [Save] to save the new record. You can only enter a single record for each Item/Project combination.

The example record illustrated above might be entered if the use of Plain Items in Time Sheets has been prevented in the Project Item Handling setting. It allows the use of a particular Plain Item (T002) in Time Sheets relating to a particular Project (1). Also, Item T002 cannot be used in Sales and Purchase Orders related to the same Project. If the Item field is left blank, all Plain Items could be used in Time Sheets relating to that Project. If the Project field is left blank, Item T002 could be used in Time Sheets relating to any Project. Because the Item used is a Plain Item, the Stocked Items Only On options are not used.

This second example might be used if the Project Item Handling setting allows the use of Stocked Items in Purchase Orders related to Projects. Item 10101 is a Stocked Item, and this record allows its use in Sales Orders related to Project 1 (and prevents its use in Purchase Orders). Again, if the Item field is left blank, all Stocked Items could be used in Sales Orders relating to that Project. If the Project field is left blank, Item 10101 could be used in Sales Orders relating to any Project. Because the Item used is a Stocked Item, the Allow Plain Items On options are not used.

Because only a single record can be entered for each Item/Project combination, if the Item field is left blank in a particular record, that record must cater for the handling of both Stocked and Plain Items for a particular Project.

The final set of options, Project Item Pricing, control the pricing of Stocked, Service and Plain Items when they are registered against Projects using Purchase Invoices and Expenses. The option chosen will only apply to the Item specified in the Item field above. If the Item field is empty, these options will be ignored and the Project Item Pricing behaviour will be determined by the Project Item Handling setting.

The 'Create Purchase Order' and 'Create Sales Order' Operations menu functions on the Project Budget screen do not take account of this setting. They take their cue from the Project Item Handling setting only.

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