Updating from Previous Versions of FirstOffice
The latest version of FirstOffice is always available at
www.hansaworld.com, from where updates should be obtained. If you are online, clicking the [HansaWorld.com] button in the Master Control panel will take you to this site.
Inevitably, new versions of FirstOffice will incorporate significant structural changes. Because of this, it cannot be guaranteed that they will be able to open databases created by previous versions unless you use the export and import functions.
To update, follow these steps:
- Before installing the new version, create a database back-up as usual.
- Download the new version of FirstOffice in a new folder or directory.
- Ensure that the new folder or directory contains the "DBDef.txt" and "Default.txt" files, but not a "1Office.HDB" file. Ensure it also contains a folder or directory named "Backup" which in turn contains the back-up file created in step 1, and that the name of this file has a .txt extension and does not contain any spaces or other non-alphabetic characters.
- Copy the "Attach" and "Tmp" folders and their contents from the old FirstOffice folder to the new one. You may not have all of these folders in your installation: if so, copy the ones that you do have and don't worry about those that are missing. Do NOT copy the "Hob" folder.
- Launch the new FirstOffice application. A new database is created.
- Import the back-up created by the previous version of FirstOffice using the procedure described on the Restoring from a Back-up page.
For reasons of speed, it is recommended that you back up, restore and update on the server machine in multi-user systems. If this is not possible, use a single client machine. If you have separate back-up files for different Companies, they should be imported individually. Attempting to import them simultaneously using different client machines could result in data being lost.
- In multi-user systems, you should now install the new FirstOffice application on all client machines. Repeat steps 2, 3, 4 and 5 above on each machine. If you have any Client Text Backup files, import them to the new databases on the relevant machines as per step 6 above.
