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This text refers to program version 4.3  

System Data

You can use this function to export basic information from a database. This is a practical tool when you want to create a new Company that will use the same basic accounts structure as your existing ones.

You can save much work by simply copying repeated data such as the Chart of Accounts and afterwards changing whatever is different between the two Companies.

The System Data export is saved as an ordinary text file, and you can import it to the new Company using the 'Automatic' or 'Automatic manual file search' Import functions in the System module.

Click the [Exports] button in the Master Control panel in the System module and double-click 'System Data' in the 'Exports' list. The 'Specify System Data Export' window is opened:

Check the boxes to determine the data to be exported. Click [Run] to proceed. FirstOffice will open a dialogue box where you can name the export file and specify where it is to be saved.

Enter a name for the file and click [Save] or press the Enter key.

A message window informs you about the progress of the export. The process can be interrupted at any time by pressing Esc (Windows) or ⌘-Period (Macintosh).

When the export has finished, you may close the 'Exports' window with the close box.

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