In this setting you will determine which Accounts are to be used as defaults by your Purchase Ledger transactions (i.e. Purchase Invoices and Payments). These defaults will be used in the absence of Accounts or VAT Codes being specified elsewhere (for example, for the Items, Item Groups, Suppliers or Supplier Categories used in the transactions). Please click for complete descriptions of how FirstOffice selects these defaults in Purchase Invoices and Payments. Account numbers used here must be defined in the (the Account register, otherwise FirstOffice will not be able to create transactions.

If you have imported the sample Chart of Accounts supplied with FirstOffice, you will find that most of the fields in the Account Usage P/L setting contain suggested values. If you have modified this Chart of Accounts or have used your own, you must ensure that these values are replaced with the correct Accounts.

The Account Usage P/L setting is spread over three cards. To view specific cards, click one of the three named tabs:

Most of the fields require you to enter Account codes. In each case, you can use the 'Paste Special' function (Ctrl-Return or ⌘-Return) to help you choose the correct Account. In the three VAT Code fields on the 'VAT' card, you can similarly use 'Paste Special' to choose the correct VAT Code.

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