Open the Payment register using the button in the Master Control panel. When the 'Payments: Browse' window appears, click the [New] button. The 'Payments: New' window is shown with a Payment Number already entered. Press Enter to move the insertion point to the Payment Date field. Enter the date when you want the Payment to go out.

The next field is Payment Mode. You can choose between the various modes you have entered in Settings. FirstOffice will automatically enter the details such as the Bank account number.

Press Return again to move the insertion point to the Number field, the top left-hand field in the Payment rows grid. For each line, enter the Purchase Invoice Number from your Purchase Ledger. Ctrl-Enter (Windows and Linux) or ⌘-Enter (Macintosh) will activate the 'Paste Special' function, showing all open (unpaid) Supplier invoices.

Select a Purchase Invoice by double-clicking. Press Return to bring in information such as the Supplier Number and Name. Enter the amount you want to pay. Check the Ordered box to order a payment. When this is done you can print a Remittance Advice by using the 'Print Forms' function on the Operations menu or by clicking the Printer icon. This can also serve as your documentation for the person writing the cheques. If necessary, you can design the Remittance Advice form to incorporate a cheque.

Previous Next Top Entire Chapter in Printable Form