Autotransactions - Creating a new Autotransaction
Double-click 'Autotransactions' in the 'Settings' list in the Nominal Ledger. A list of existing Autotransactions appears. Click [New] in the Button Bar to enter a new record. When the Autotransaction has been entered, save it using the [Save] button and close the window by clicking the close box. Then, close the browse window using the close box again.
Code
This is the code that identifies this particular template. The code can consist of up to six alphanumeric characters. Each template must have a unique code, and you should use codes that do not duplicate Account numbers.
When entering Nominal Ledger Transactions, specify this code instead of an Account to signify that this Autotransaction is to be used.
Name
Assign a descriptive name to the template, e.g. "Sales VAT included". The name is then shown in the 'Autotransactions: Browse' window.
Account
Paste Special Account register, Nominal Ledger/System module
Enter the Account numbers for the template, one per row.
You can enter the hash sign (#) to this field, to signify that the Account number, Description and amount are to be copied from the preceding line of the Transaction when you use the template. # is obtained using Alt-3 on a UK Macintosh keyboard.
You can enter the exclamation mark (!) to this field, to signify that the previous line of the Transaction is to be overwritten by the result of the Autotransaction. See the following example for a detailed description of how this works.
You can link an Autotransaction with a particular Account number. Enter the code of the Autotransaction in the Auto. Trans. field of the Account record (in the System module). When you enter the Account number in a Transaction record, the Autotransaction will be entered on the following rows automatically.
Description
Enter text to describe each Transaction here. You can also enter a # sign to copy text from the preceding line of the Transaction.
Debit, Credit
Paste Special Calculation Formulae setting, Nominal Ledger
You can either enter a fixed amount here (e.g. a salary or a rent), or a formula for a calculation. You can enter a percentage as a number followed by a % sign (e.g. 30%). The Autotransaction will then apply the specified percentage to the amount on the preceding line of the Transaction. If you enter a number followed by two % signs (e.g. 30%%), the result of the percentage calculation will be rounded to the nearest whole number. You can also define a more complex formula using the Calculation Formulae setting and then enter the Code of that formula here. The Autotransaction will then apply the specified formula to the amount on the preceding line of the Transaction.
If you enter the amount or percentage in the Debit field, the calculated amount will be entered in the same column as the original amount. If you enter it in the Credit field, the calculated amount will be entered in the opposite column.
However, if you enter a Calculation Formula in the Debit field, it will calculate an amount based on the figure in the row above and enter the result as a Debit. If you enter it in the Credit field, the calculated amount will be entered as a Credit.
You can balance all the preceding lines of the Transaction by entering an equal sign (=) in the Debit or Credit field.
V-Cd
Paste Special VAT Codes setting, Nominal Ledger
Enter any VAT Code to be entered to the Transaction row. This can be used to control the definition of reports.
