Transaction Settings
This setting contains some miscellaneous options controlling the behaviour of various aspects of the Transaction screen.
- Warn on Unusual Amount
- When you define Accounts using the Account register in the System module, you should specify whether each Account will normally be used on the credit side of a transaction, the debit side or both. In the case of Accounts that are normally used on one side only (for example, debit), a warning can be made to appear if you try, in the example, to credit the Account when entering a Transaction. The warning will not prevent the posting from taking place. If you would like this warning to appear, switch this option on.
- Warn on Overwrite of Autotransaction
- Check this box if you want FirstOffice to issue a warning if you try to alter anything, for example an Account number, when you use an Autotransaction.
- Use Preliminary Transactions
- This option allows Nominal Ledger Transactions to remain fully editable even after they have been saved. If you are using this feature, you can restrict its scope using the No Preliminary Transactions field in the Locking setting in the System module. If you enter a date in this field, only Transactions whose Transaction Date is later than this date will be modifiable (i.e. they will be 'Preliminary' Transactions); Transactions whose Transaction Date is on or before that date will not be modifiable (i.e. they will be of 'actual' status).
- When you print reports for a month that is not locked, the report heading will state that the report contains Preliminary Transactions.
- You must lock months chronologically. You cannot close transactions for June while May is still open. (When a month is locked for Preliminary Transactions it is, however, still open for normal Transaction entry.)
- Allow Trans. Date changing
- Invoices and Receipts contain separate fields for registration date and transaction date. In some countries, these dates can be different, while in other countries they have to be the same. For example, in an Invoice, in some countries, the Invoice Date can be different to the Transaction Date. This can mean there will be a difference between your Sales and Nominal Ledgers, visible when comparing the Aged Debtor report with the Debtor Account. Use this option if you would like to allow different registration and transaction dates.
- Enter and Return
- When pressing the Return or Enter key, you can determine whether the cursor is to skip over the Object and Description fields in each row of the Transaction screen using these check boxes. If so, you can still move the cursor into those fields using the mouse or the Tab key if necessary.
