Printing Invoices - Printing Delivery Notes if you are not using Sales Orders
If you are not using the
Sales Order register in the Sales Support module, you can use the 'Define Document' screen described
here to print Delivery Notes together with Invoices. Stock levels for the Items sold will be adjusted when the Invoice is approved, providing they are
Stocked Items and providing the Update Stock check box on the
'Delivery' card of the Invoice is switched on. Follow this procedure:
- Using the Form register in the System module, check that you have a Form named "INVOICE" and one named "DELIVERY_NOTE". Re-design them to your requirements if necessary (full details of how to do this are here). Use the 'Properties' function on the Operations menu to assign a Document Type of "Invoice" (for the former) and "Delivery Note".
- Select the Sales Ledger module using the [Select Module] button in the Master Control panel and click the [Documents] button, also in the Master Control panel. Highlight 'Invoices' in the 'Documents' list window.
- Select 'Define Document' from the Operations menu.
- Use the Sequence column to determine the order in which the Forms will be printed. If, for example, you need a Delivery Note to be printed first, on the first line enter "1" as the Sequence Number and "DELIVERY_NOTE" as the Form (you can use 'Paste Special' from the Form field to ensure the spelling is correct). On the second line, enter "2" as the Sequence Number and "INVOICE" as the Form.
- Click [Save] to save the Invoice definition. From now on, whenever the Invoice document is printed, the Invoice itself will be preceded by a Delivery Note. This feature can be repeated for virtually all documents in FirstOffice.
