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This text refers to program version 4.3  

Simple Conversion System

Customers and Suppliers
If you are using the currency option, you can assign separate Sales and Purchase Currencies to each foreign company that you do business with. This is done on the 'Terms' card of the Customer record. Each Currency can be entered using the 'Paste Special' function.

Once you have done this, as soon as you enter a Customer or Supplier to a transaction of any type (e.g. Invoice, Receipt, Order, Purchase Invoice, etc), the appropriate Currency and current conversion rates will be brought in by FirstOffice. You will not be able to change to a different Currency in an individual transaction. However, you will be able to change the conversion rate on an ad hoc basis if necessary, although this is usually not recommended.

In the case of companies in whose name transactions are likely to be in various Currencies (for example, the Customer's or Supplier's home Currency, the Euro or Dollar and your home Currency), leave the two Currency fields in the Customer record blank. You will then be able to enter transactions in any Currency.

For companies that use the home Currency, the Currency fields can in most cases be left blank. However, you may wish to specify your home Currency for these Customers and Suppliers for clarity, and to prevent the use of other Currencies.

Items, Prices and Purchase Items
When you enter Item and Price information, the figures should be in the following Currencies:

Items

The Base Price, Cost Price and Extra Cost in all Item records should be in your home Currency.

Prices

All figures in the Price register (in the Sales Ledger and the Sales Support module) should be in the Currency of the Price List. If the Price List does not have a Currency, they should be in your home Currency.

Purchase Items

All Prices in the Purchase Items setting (available in the Stock module if you also have the Purchase Orders Value Pack) should be in the Currency of the Purchase Item (or the home Currency if a Currency has not been specified in a particular Purchase Item). However, the Purchase Cost should always be in your home Currency.

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