This setting contains information about the Items that are normally purchased by your business. It is separate to the Item register, allowing each Item to have several different corresponding Purchase Items. For example, if the same Item is available from different Suppliers, you should have a separate Purchase Item for each Supplier, recording the price that each Supplier charges. If you then enter a Purchase Order or Goods Receipt, the correct price for each Item for the Supplier in question will be brought in automatically.

Typically, the Purchase Items setting will be used by companies that purchase products for resale as it is a means of recording Supplier and Cost information for each Item. If your business tends to sell services, or manufactures Items for sale, you may not need to use the Purchase Items setting.

To create a new Purchase Item record, first ensure you are in the Stock module using the [Select Module] button in the Master Control panel. Then click the [Settings] button, also in the Master Control panel, or choose 'Settings' from the File menu. Double-click 'Purchase Items' in the resulting list. The 'Purchase Items: Browse' window is opened, showing all Purchase Items already entered. Click [New] in the Button Bar or, alternatively, select a Purchase Item similar to the one you want to enter and click [Duplicate] on the Button Bar.

The 'Purchase Item: New' screen appears. This is divided into two cards. There are two named buttons ('tabs') in the header.

By clicking the tabs you can navigate between cards. The header is always visible, as a reminder of the Item you are working with.

Previous Next Top Entire Chapter in Printable Form