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This text refers to program version 4.3  

Entering a Purchase Order

To open the Purchase Order register, first ensure you are in the Stock module, click the [Purchase Orders] button in the Master Control panel. The 'Purchase Orders: Browse' window is opened, showing Purchase Orders already entered.

Purchase Orders are shown sorted by Purchase Order Number. You can change the sort order by clicking on one of the other column headings.

Also shown are indications that the Purchase Order has been approved, that the ordered goods have been received and approved in their entirety (in the 'GR' or 'Goods Received' column) and that a Purchase Invoice has been received and approved (in the 'Inv' column), and the Supplier number and name.

The functions on the Operations menu are described here.

FirstOffice provides several shortcuts to simplify your work with entering Purchase Orders. You can for example use the 'Paste Special' function (Ctrl-Enter or ⌘-Enter) to bring a current date into a date field or to enter of Item Numbers, Customer Numbers, Payment Terms etc.

To enter a new Purchase Order, click [New] in the Button Bar or use the Ctrl-N (Windows and Linux) or ⌘-N (Macintosh) keyboard shortcut. Alternatively, highlight a Purchase Order similar to the one you want to enter and click [Duplicate] on the Button Bar.

The 'Purchase Order: New' window is opened, empty if you clicked [New] or containing a duplicate of the highlighted Purchase Order.

!	You are not bound by the values suggested by FirstOffice as defaults. For most fields you can change the pre-set values into something that suits you better. Changes made here are valid only for this particular Purchase Order.

Since the amount of information stored about each Purchase Order will not fit on a single screen, the Purchase Order window has been divided into five cards. At the top of each is the header. This contains the Purchase Order Number, the Supplier Number and Name. There are five named buttons ('tabs') in the header.

By clicking the tabs you can navigate between cards. The header is always visible, as a reminder of the Supplier whose Purchase Order you are working with. If you have the Dual Base Currency or the Currencies, Languages and Advanced Pricing Value Packs, there will be six cards. A new 'Currency' card containing the Currency and Exchange Rate will be inserted between the 'Items' and 'Terms' cards. This extra card is described here.

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