Entering a Purchase Order - Header
- No.
- Paste Special
Select from another Number Series
- When creating a new Purchase Order, Hansa will enter the next unused number from the first number sequence entered in the Number Series - Purchase Orders setting. You may change this number, but not to one that has already been used.
- Supplier
- Paste Special
Supplier register
- Enter the Supplier Number or use the 'Paste Special' function. When you press Return, the Supplier's name, address and other information will be entered into the appropriate fields.
- Name
- The Supplier Name is entered after you have entered the Supplier Number.
- Signers
- Paste Special
Person register, System module
- Enter the initials of the person who approved the Purchase Order. Initials of more than one Person can be entered, separated by commas.
! | Note that an approved Purchase Order cannot be altered. |
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- Closed
- Check this box when all deliveries and Purchase Invoices for this Purchase Order have been received. Any remaining quantities that have not been received will be cancelled and will no longer appear in reports as being outstanding.
- If a Purchase Order is marked as Closed, you will not be able to create Goods Receipts from it. However, you will still be able to create Purchase Invoices for earlier Goods Receipts.
- Price Incl. VAT
- Check this box if the prices entered for the goods ordered include VAT.
