In the case of Items purchased by your company for resale, Batch Specification records can be created automatically from the Goods Receipt register. This will occur if a Best Before date is specified in the Goods Receipt, but only for Items that are Serial Numbered, either at Batch level or at Unit level.

In the case of Items produced by your company, records can be entered to this setting manually. In such a situation, the Items should be Stocked Items and should first be constructed in the Production register (in the Production module), where a self-generated Serial Number should be allocated. The serial number is the means by which Hansa identifies which Best Before date applies to which individual item or batch of items.

When the time comes to deliver perishable Items to your Customers, if Batch Specification records have been created using either of the methods described above, when a Serial Number is entered to a Delivery record, the appropriate Best Before date will be brought in automatically. This can be printed on delivery documentation if necessary. Best Before dates can also be shown in the 'Paste Special' list opened from any Serial Number field. To do this, switch on the Show Best Before Dates option in the Item Settings setting in the Sales Ledger.

Item: Paste Special Item register; The Item Number of the Item should be entered here.
Batch/Serial No: Paste Special Serial Numbers of Items in stock; Enter the Serial Number of the Item or batch of Items. Note that only existing Serial Numbers should be used: these should originate in the Goods Receipt or Production registers.
Width, Height, Depth: If the Batch Specification record was created from a Goods Receipt row with Width, Height and/or Depth specified on flip G, those dimensions will be copied here. Otherwise, enter the dimensions as appropriate. This will be useful in the case of Items bought and sold by area or volume (e.g. cloth or stone).
Sale Width, Sale Height, Sale Depth: These fields can be used in certain circumstances in Portugal. Please refer to your local Hansa representative for details.
Production Date: If appropriate, enter the date the item was made here.
Best Before: Default taken from Goods Receipt; Enter the Best Before date here. It will be transferred to a Delivery record on selection of the Serial Number. If you want to prevent the sale of goods after their Best Before date, use the Batch Quality Control setting.
Text: Any comments entered here can be shown on printed Invoices.

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