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This text refers to program version 4.0  

Nominal Ledger Transactions from Goods Receipts

When a Goods Receipt record is approved and saved, a Nominal Ledger Transaction can be generated automatically if you have so determined in the Sub Systems setting in the Nominal Ledger. Please refer here for full details of this Transaction.

No Items that are Plain or Service Items will be included in the Nominal Ledger Transaction. Although stock quantities for such Items are maintained, stock values are not.

Shown below is an example Nominal Ledger Goods Receipt Transaction:

Once the Transaction has been generated, you can look at it straight away using the 'Open NL Transaction' function on the Operations menu.

As shown in the illustration, any Freight, Customs and Extra Costs specified on flip C will be credited to separate Accounts specified on card 5 of the Account Usage S/L setting. Even if the flip C fields are blank, valid Accounts must be specified before the Goods Receipt can be approved. Failure to do so will cause Hansa to display the error message "Transaction could not be generated. Check settings" when an attempt is made to approve and save the Goods Receipt.

If a Goods Receipt contains several Items that use the same Purchase Control and/or Stock Account, the resulting Nominal Ledger Transaction can contain separate double-sided postings for each Item, or a single accumulated posting. If you would like to use the first method, check the Separate Transaction rows per Item box in the Cost Accounting setting.

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