Use the Account Usage S/L setting to specify the default Accounts and VAT Codes for use in your Sales Ledger transactions (i.e. Invoices and Receipts). These defaults will be used in the absence of Accounts or VAT Codes being specified elsewhere (for example, for the Items, Item Groups, Customers or Customer Categories used in the transactions). Please click for complete descriptions of how Hansa selects these defaults in Invoices and Receipts.

If you have imported the sample Chart of Accounts supplied with Hansa, you will find that most of the fields in the Account Usage S/L setting contain suggested values. If you have modified this Chart of Accounts or have used your own, you must ensure that these values are replaced with the correct Accounts.

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The Account numbers in this setting must also be in the Chart of Accounts. Otherwise, Hansa will not verify and accept the transactions controlled by this setting. You must either add the Accounts to the Chart of Accounts (the Account register in the Nominal Ledger and System module), or change the Account numbers in this setting to Accounts that do exist in the Chart of Accounts.

The Account Usage S/L setting is spread over six cards. To view specific cards, click the tabs marked 1-6.

Most of the fields require Account codes to be entered. In each case, you can use the 'Paste Special' function (Ctrl-Return or ⌘-Return) to aid the selection of the correct Account. In the VAT Code fields on cards 3 and 4, 'Paste Special' can similarly be used to aid the selection of the correct VAT Code.

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