If you do not have the Sales Orders module, you can use the 'Define Document' screen described here to print Delivery Notes together with Invoices. If you have the Stock module, the stock levels for the Items sold will be adjusted when the Invoice is approved, providing they are Stocked Items and providing the Invoice Update Stock check box on the 'Delivery' card of the Invoice is switched on. Follow this procedure:

Using the Form register in the System module, check that you have a Form named "INVOICE" and one named "DELIVERY_NOTE". Re-design them to your requirements if necessary. Use the 'Properties' function on the Operations menu to assign a Document Type of "Invoice" (for the former) and "Delivery Note".
Select the Sales Ledger module using the Modules menu and select [Documents] in the Master Control panel. Highlight 'Invoices' in the 'Documents' list window.
Select 'Define Document' from the Operations menu.
The Sequence column is used to determine the order in which the Forms will be printed. If, for example, you need a Delivery Note to be printed first, on the first line enter "1" as the Sequence Number and "DELIVERY_NOTE" as the Form (you can use 'Paste Special' from the Form field to ensure the spelling is correct). On the second line, enter "2" as the Sequence Number and "INVOICE" as the Form. The Printer column can be used to print the Forms on different printers if necessary.
Click [Save] to save the Invoice definition. From now on, whenever the Invoice document is printed, the Invoice itself will be preceded by a Delivery Note. This feature can be used in any combination with the Language feature described here, and can be repeated for virtually all documents in Hansa.

Previous Next Top Entire Chapter in Printable Form