In some countries, cash transactions need to be recorded using a sequential number series. This function is used to record such transactions in the Cash In register in the Cash Book module. When it is selected, the following window appears, by which a new Cash In record can be created:

A new record is opened in a window entitled 'Cash In: New'. This means that it has not yet been saved. After amendment if necessary, save the record in the Cash In register by clicking the [Save] button in the Button Bar and close it using the close box. Default Payment and Corresponding Modes will be brought in from the Cash Book Settings setting in the Cash Book module: the Payment Mode from the Receipt will not be transferred to the Cash In record. If you have not specified any defaults in that setting, you will need to enter Payment and Corresponding Modes to the Cash In record before you can save it. Alternatively, if you no longer require the Cash In record, click [Cancel]. In either case, you will be returned to the Receipt window.

If you check the OK box before saving, this approves the Cash In record. If you have determined that Nominal Ledger Transactions are to be created from Cash In records, one will now be raised (this is specified in the Sub System setting in the Nominal Ledger). You will no longer be able to modify the Cash In record.

The Receipt must be saved and approved before a Cash In record can be created.

Cash In records can be created from Receipts of all kinds, but if you want them to be created from those with Payment Modes of the "Cash" type only, switch on the Cash Collection option in the Cash Book Settings setting. This refers to the Payment Mode in the header of the Receipt record. The Type of a Payment Mode is set on flip B of the Payment Mode window. The Cash Collection option also prevents the creation of more than one Cash In record from a Receipt, and prevents the value of the Cash In record from being changed (i.e. the values of the Receipt and the Cash In record must be the same).

Please click here for full details of the 'Cash In: New' window.

The function requires the Cash Book module to be present.

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