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Search HansaManuals.com HansaManuals Home >> Standard ERP >> Sales Ledger >> Exports Previous Next Entire Chapter in Printable Form Search This text refers to program version 4.0 Open Invoices This command will export all approved unpaid Invoices in the system. The file can be used in connection with a change of financial systems or when creating a new database at the start of a financial year.
When importing the file into a new database, the Invoices will be shown as approved, but no Nominal Ledger Transactions will be created (opening balances should be entered to the Nominal Ledger separately). If you selected the Create Receipts for Partly paid Invoices option before creating the export file, approved Receipts will also be created in the new database for the paid amounts on part-paid Invoices (again with no corresponding Nominal Ledger Transactions). If you choose this option, you should also specify the Payment Mode (using 'Paste Special' if necessary), Receipt Date and the first Receipt Number to be used in the new Receipts. The Receipt Numbers are generated by the export function, not when the file is imported, so be sure to choose a First Receipt Number that does not conflict with any Receipts already in the new database. Note that On Account Receipts will not be transferred to the new database. If any of the amounts are in Currency, be sure to import all Currency and Exchange Rate records to the new database before importing the Invoices. If the Export as Invoices not Updating Stock option is used, stock levels of Items in the new database will not be affected by the importing of the open Invoices. If this option is off, stock levels will be affected, but only for Stocked Items already in the new database. If an Item is used in an open Invoice which did not exist in the new database prior to the import of the open Invoices, this will be created as a Plain Item in the Item register with a stock level of zero. Customers will also be created by the import process as required. |
