In some countries, cash transactions need to be recorded using a sequential number series. This function is used to record such transactions in the Cash Out register in the Cash Book module. When it is selected, the following window appears, by which a new Cash Out record can be created:

A new record is opened in a window entitled 'Cash Out: New'. This means that it has not yet been saved. After amendment if necessary, save the record in the Cash Out register by clicking the [Save] button in the Button Bar and close it using the close box. A default Corresponding Mode will be brought in from the Cash Book Settings setting in the Cash Book module, while the Payment Mode from the Payment will be transferred to the Cash Out record. If you have not specified any defaults in that setting, you will need to enter a Corresponding Mode to the Cash Out record before you can save it. Alternatively, if you no longer require the Cash Out record, click [Cancel]. In either case, you will be returned to the Payment window.

If you check the OK box before saving, this approves the Cash Out record. If you have determined that Nominal Ledger Transactions are to be created from Cash Out records, one will now be raised (this is specified in the Sub System setting in the Nominal Ledger). You will no longer be able to modify the Cash Out record.

The Payment must be saved and approved before a Cash Out record can be created.

Cash Out records can be created from Payments of all kinds, but if you want them to be created from those with Payment Modes of the "Cash" type only, switch on the Cash Collection option in the Cash Book Settings setting. This refers to the Payment Mode in the header of the Payment record. The Type of a Payment Mode is set on flip B of the Payment Mode window. The Cash Collection option also prevents the creation of more than one Cash Out record from a Payment, and prevents the value of the Cash Out record from being changed (i.e. the values of the Payment and the Cash Out record must be the same).

Please click here for full details of the 'Cash Out: New' window.

The function requires the Cash Book module to be present.

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