When paying Purchase Invoices by cheque, there will be a delay between the ordering of the Payment and the clearing of the funds from your company's bank account.

In such a situation, when the cheque is issued, enter the Payment in the usual way and check the Ordered box but not the OK box. Then click [Save]. This will ensure the Purchase Invoice(s) being paid will no longer be treated as open (due). You can order several Payments at once by highlighting them in a browse window and selecting 'Order' from the Operations menu.

When you receive a statement from the bank, you can reconcile it with the ordered Payments. Payments that agree with your bank statement should be approved by clicking the OK check box. If so defined in the Sub System setting in the Nominal Ledger, Nominal Ledger Transactions will be generated, debiting the Creditor Control Account of the Invoice(s) being paid and crediting the Bank Account. Please refer here for full details of these Transactions. You can approve several Payments at once by highlighting them in a browse window and selecting 'OK' from the Operations menu.

!	After approving a Payment, it cannot be altered.

If an Ordered Payment is not included on the statement (perhaps because the cheque bounced or was lost), highlight each row in the Payment in turn by clicking the row number. Then, press the Backspace key. A red line is drawn through the row, re-opening the Purchase Invoice. When the Payment is approved, rows with red lines will not be included in the resulting Nominal Ledger Transaction.

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After approving a Payment, it cannot be altered.