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This text refers to program version 4.0  

Prepayment History

This report is a list of Prepayments showing the Payment Date and Number, the Supplier, the Prepayment Number, the Currency and the Amount. Depending on the report option chosen, if the Prepayment has been allocated to a Purchase Invoice, the Invoice Date, Number and Value are also shown. A total open Prepayment balance is printed at the end of the report.

Period

Paste Special    Reporting Periods setting, System module

The report period: the first row of the Reporting Periods setting is the default value.

Supplier

Paste Special    Supplier register

To report on Prepayments from a particular Supplier, enter their Supplier Number here.

Prepay. No.

Paste Special    Open Prepayments

To print the history of a single Prepayment, enter its Prepayment Number here. This is the number entered in the Prepay. No. field on flip E of the Payment screen.

Although the 'Paste Special' list shows open Prepayments only, you can enter the Number of a closed Prepayment (i.e. one that has been fully allocated to later Invoices) if necessary.

Show Currency

Choose this option to have Currencies shown in the report.

Setting

Use these options to control the appearance of the report.

Sort on Prepayment Number

This option lists the Prepayments in Prepayment Number order. Where the Prepayment has been allocated to a Purchase Invoice, the Invoice Number, amount allocated and remaining open Prepayment balance are also shown.

Sort on Supplier

This option lists the Prepayments in Supplier Number order. Where the Prepayment has been allocated to a Purchase Invoice, the Invoice Number, amount allocated and remaining open Prepayment balance are also shown.

List balances per Prepayment

This option simply lists the Prepayments showing the remaining open Prepayment balance.

List balances per Supplier

This option simply lists the current open Prepayment balance for each Supplier.

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