Balance Sheet - Printing
Open the 'Reports' list window and double-click 'Balance Sheet'. The 'Specify Balance Sheet' window is opened.
- Period
- Paste Special
Reporting Periods setting, System module
- Enter the period for the Balance Sheet you want to print. Hansa will suggest the first period in the Reporting Periods setting as a default.
- Header
- Specify a title for the report here.
- Object
- Paste Special
Object register, Nominal Ledger/System module
- Enter an Object Code in this field if you want to limit the report to Transactions with a certain Object. If the field is empty, all Transactions, with and without Objects, are included. If you enter a number of Objects separated by commas, only those Transactions featuring all the Objects listed will be shown.
- Object Type
- Paste Special
Object Types setting, Nominal Ledger
- Enter an Object Type Code in this field if you want to limit the report to transactions for Objects of a certain Object Type.
- Including Unspecified
- Check this box if, for each Account, you want to show a balance figure for Transactions for Objects of a certain Object Type and a second balance for all other Transactions.
- Currency
- Paste Special
Currency register, System module
- If a Currency is entered here, all amounts in the report will be converted to the specified Currency using the Exchange Rate for the Transaction Date.
- A foreign Currency should be entered here. To produce a report with figures in Base Currency 1 or 2, leave this field blank and choose which Base Currency is to be used using the Values In options described below.
- Language
- Paste Special
Languages setting, System module
- The Balance Sheet can be produced in different Languages: enter the required Language Code here. The appropriate translation for each Account Name will be taken from the 'Texts' card of the Account record and for each report heading and sub-heading from the report definition.
- Accounts
- Select how you want the Accounts printed in the report.
- All
- This option will show all Accounts that have been included in the Balance Sheet definitions.
- Used only
- This option will only show Accounts that have been used. This includes Accounts that have balances brought forward from a previous period but that have not been used in the report period.
- Groups only
- This option does not show balances for individual Accounts. Instead, it simply shows an overall balance for each row as entered in the Balance Sheet definitions.
- Used Groups only
- This option only shows balances for rows as entered in the Balance Sheet definitions that have been used.
- Notation
- Select the printing format for the values in the Balance Sheet.
- Exact
- Shows the balances as stored in the Transactions.
- No Decimals
- Rounds the balances up or down to the nearest whole number.
- Thousands, Millions
- Divide the balances by 1,000 or 1,000,000.
- Comparison in %
- Only valid if Budget or Rev Budget is chosen as the Comparison option.
- Comparison
- Choose to compare with Net Change, Budget, Revised Budget or the previous year.
- If you are using the Budget or Revised Budget option, Budget or Revised Budget records will only be included in the report if they have at least one entry in the grid area of the screen complete with date.
- The No Comparison option simply shows the balances brought forward and those for the report period. It is appropriate for users in Russia where the Balance Sheet is printed using a standard report design including line numbers. The line numbers are specified using the Extra Code field in the Balance Sheet definitions.
- Including Simulations
- Check this box to include simulated transactions in the report. Simulation rows of "Invalid" and "Transferred" Status will not be included.
- List Transaction Nos
- With this box checked, the Transaction Numbers of all Transactions that fall within the reporting period, together with debit and credit totals, will be listed at the bottom of the report.
- No Header
- Check this box if you want the report to be printed without a header.
- Values in
- If you are using the Dual-Base system, values in this report can be shown in either Base Currency. Use these options to choose which Currency is to be used on this occasion.
- If you are not using the Dual-Base system, use the Base Currency 1 option to produce a report in your home Currency.
- If a foreign Currency is entered in the Currency field above, these options will be ignored and the amounts in the report will be converted to the specified Currency using the Exchange Rate for the Transaction Date.
When you click [Run], the Balance Sheet is printed as you have specified it.
When printed to screen, the Balance Sheet has Hansa's Drill-down feature. Click on the Account Number of any Account in the report to open the Nominal Ledger Report for the same Account and period. From the Nominal Ledger report, you can click on any Transaction Number to open an individual Transaction record.
Introduction to Reports in the Nominal Ledger
