Entering a Contract - Currency Card
- Currency
- Paste Special
Currency register, System module
- Default taken from Customer (Sales Currency) or Default Base Currency
- The Currency of the Contract (also shown in the footer of the 'Items' card) is shown together with the exchange rate which can be modified only for this particular Contract if necessary. Ensure that the Currency is correct (i.e. it is the one which is to be used on any Invoices) before any Items are added to the Contract. This is to ensure that prices are converted correctly: prices of Items added to the Contract before the Currency is specified cannot be converted retrospectively. Leave the field blank to use the home Currency (unless you have set a Default Base Currency, in which case this will be offered as a default and should be treated as your home Currency).
- Exchange Rates
- Default taken from
Base Currency Rates setting and/or Exchange Rate register, System module
- The current exchange rates for the specified Currency will be entered here by Hansa. Ensure that that they correct before adding Items to the Contract to ensure the correct currency conversion takes place.
- The Exchange Rate can be changed for individual Invoices once they have been raised from the Contract, since these Invoices are saved in an unapproved state. Using the Invoice register in the Sales Ledger, after entering the new Exchange Rate and saving, select 'Update Currency Price List Items' from the Operations menu to re-convert the prices of all Items on the Invoice.
- One of two conversion methods will be used. The Dual-Base system will be useful for companies that have offices in two countries that need to report in both Currencies, for companies operating in countries where there is a second Currency (usually the US Dollar or Euro) in common use in addition to the national one, and for companies in the Euro zone who retain their old national Currency for comparison purposes. The second method is a simple conversion from the foreign Currency to the home Currency, applicable to the majority of worldwide Currency transactions. These are described below.
- Exchange Rates (Dual-Base System)
- In the example shown above, the Currency of the Contract is the Euro. Base Currency 1 is the home Currency (GBP, Pounds Sterling) and Base Currency 2 is the Euro. The fields on the left show in the form of a ratio the exchange rate between the two base Currencies (taken from the latest record in the Base Currency Rates setting). The illustration shows that GBP0.63 buys one Euro.
- Note that European Monetary Union (EMU) regulations specify that the ratios must always show how many units of the home or foreign Currency can be bought with one Euro.
- Exchange Rates (Simple Currency Conversion System)
- In the case of a simple currency conversion system (as in the example shown below), only the Rate and right-hand Base Currency 1 fields are used to show a simple exchange rate between the foreign and home Currencies.
