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This text refers to program version 4.2  

Persons

You should enter separate records to the Person register in the System module for each member of personnel likely to use the mail system. Full details about this register (including the assigning of passwords) can be found here.

For each Person likely to send external mail, specify a return Email Address on the 'Bonus' card:

Where there is more than one Company in the database, records in the Person register are specific to the Company in which they were entered. However, their Mailboxes will be open to all Companies in the database. This allows mail to be sent between Persons in different Companies. One implication of this is that all Persons across all Companies should have different Signatures (initials). If there are two or more Persons in different Companies with the same Signature, they will not be able to have their own Mailbox.

If you are using external mail and have a separate Gateway machine, create a record in the Person register for the sole purpose of allowing the Gateway to connect to the server. So, it should have a Signature such as "GATE". This Person should belong to an Access Group that Starts from No Access and with full access to the External Gateway module only:

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