The Location from which the Items are to be returned. If you have specified a Main Location in the Stock Settings setting, leaving the field blank means that the Main Location will be used.

This field must contain a value if you are using the Require Location option in the Stock Settings setting.

Pur. Order No.

The serial number for the Purchase Order from which the Returns record was created. This field cannot be changed.

Comment

Any comment entered here (perhaps the reason for the return) will be shown in the 'Returned Goods to Supplier: Browse' window.

Reduce

Use these choices to control the effect of the Return on the Purchase Order from which it was created.

Received Quantity: This option reduces the Recv 1 and Recv 2 quantities only. You should use it when goods are returned because they are faulty (i.e. you require a replacement). Then, after approving the Returned Goods to Supplier record and when the replacement arrives, you can return to the Purchase Order to raise another Goods Receipt for the appropriate quantity to fulfil the Order.
Ordered and Received Qty: This option reduces the Recv 1 and Recv 2 quantities and the Order quantity. You should use it when you return goods without requiring a replacement. If you have received a Purchase Invoice for the Order has been invoiced, selecting 'Create Credit Note' from the Operations menu of the Returned Goods to Supplier record will create a Credit Note with appropriate Payment Terms. If more than one Invoice has been created from the Purchase Order, you will not be able to create the Credit Note from the Returned Goods to Supplier record and instead will need to do so from the Order or from the Invoice to be credited.

To specify which of these options is chosen by default in a new Returned Goods to Supplier record, use the Returned Goods Settings setting.

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