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This text refers to program version 5.3  

Purchase Order Accruals

This report is an alternative way of producing the Accrued version of the Purchase Order Status report, with the advantage that you can produce a report for a particular Accruals Account. It lists the Purchase Orders that satisfy the report criteria and against which goods but not Invoices have been received.

For each Purchase Order, the Items are listed individually showing the Item Number, Name, Cost Account, value and any Objects, together with quantities ordered, received, invoiced and awaiting invoicing. At the Purchase Order level, the Purchase Order Number, Supplier Number and Name, Objects and Planned Delivery Date are shown.

This report requires Items to be specified on flip B of Purchase Invoices. This will happen automatically when you create Purchase Invoices from Purchase Orders if you are using the Consolidate by Items and Project or the Transfer Each Row Separately options in the Purchase Invoice Settings setting.

When printed to screen, the Purchase Order Accruals report has the HansaWorld Enterprise Drill-down feature. Click on any Purchase Order Number to open an individual Purchase Order record.

Purchase Order

Range Reporting    Numeric

Use this field to limit the report to a single Purchase Order, or range of Purchase Orders.

Period

Paste Special    Reporting Periods setting, System module

Enter the start and end dates of the reporting period. The first record in the Reporting Periods setting is offered as a default.

Supplier

Paste Special    Suppliers in Contact register

Range Reporting    Alpha

To limit the report to Purchase Orders to a single Supplier (or Suppliers), enter a Supplier Number (or range of Supplier Numbers separated by a colon) here.

Object (from Header)

Paste Special    Object register, Nominal Ledger/System module

To limit the report to Purchase Orders containing a single Object, enter that Object here. This refers to Objects entered at Order level, not those entered for Order rows. If you enter a number of Objects separated by commas, only those Purchase Orders featuring all the Objects listed will be shown.

Object Type

Paste Special    setting, Nominal Ledger

To show Purchase Orders containing Objects belonging to a particular Object Type, enter that Object Type here. This refers to Objects entered at Order level, not those entered for Order rows.

Object (from Row)

Paste Special    Object register, Nominal Ledger/System module

To limit the report to Purchase Orders with rows containing a single Object, enter that Object here. If you enter a number of Objects separated by commas, only those Purchase Orders with rows featuring all the Objects listed will be shown.

Account

Paste Special    Account register, System module

To limit the report to Purchase Orders with rows with a particular Cost Account on flip B, enter that Account here. You must specify an Account, otherwise the report will be empty.

As at:

For each Purchase Order row, the current quantities ordered, received, invoiced and awaiting invoicing are shown. If you would like these quantities to be calculated for a particular date, enter that date here.

Specify

By default only approved Purchase Orders are shown in the report. You can use these options to include closed and unapproved Purchase Orders as well.

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