These three fields will be useful in situations where you need to apply a second tax such as an environmental tax to Sales and Purchase Invoices, and where this tax is calculated as a percentage of the Invoice value. This additional tax is usually termed "Extra Tax". If you need to charge an additional tax on the sales side only that is based on the weight of the Items sold, use the Environment Tax setting in the Sales Ledger. setting in the Sales Ledger.

To add an Extra Tax to a VAT Code, enter the taxable percentage in the Tax % field and the Account to be credited by the tax amount in the Tax A/C field, using 'Paste Special' if necessary. If there is a minimum tax amount, enter this figure in the Tax Min. field.

The tax will be applied when you use an Item with a VAT Code with the Extra Tax provision in a Quotation, Sales or Purchase Order, Goods Receipt or Sales or Purchase Invoice. The Zone must be Domestic, Inside EU (Post VAT) or Outside EU (Post VAT). The tax amount will be shown in the Ext. Tax field in the footer area of the transaction. It will also be shown in the Tax Sum field on the Del' card of the Quotation.

The calculation of the Extra Tax in both the Sales and Purchase Ledgers is controlled using the TAX options on the 'VAT & Tax' card of the Account Usage S/L setting in the Sales Ledger, as follows:

Calculate TAX on Sum incl. VAT

The tax amount will be calculated from the transaction total including VAT.

Item Price	1000.00
VAT (17.5%)	175.00
Subtotal	1175.00
TAX (10% of Subtotal)	117.50
Total	1292.50

Calculate TAX on Sum excl. VAT

The tax amount will be calculated from the transaction total excluding VAT

Item Price	1000.00
VAT (17.5%)	175.00
Subtotal	1175.00
TAX (10% of Item Price)	100.00
Total	1275.00

Calculate TAX on Sum excl. VAT and calculate VAT on TAX

The tax amount will be calculated from the transaction total excluding VAT, and VAT will be charged on the extra tax amount.

Item Price	1000.00
VAT (17.5%)	175.00
Subtotal	1175.00
TAX (10% of Item Price)	100.00
VAT on TAX	17.50
Total	1292.50

A single VAT figure of 192.50 will be shown on the Invoice and in the Nominal Ledger Transaction.

If you have specified a Tax Min. figure, no Extra Tax will be levied if the calculated Extra Tax is less than the minimum. For example, the Tax % is 10% and the minimum is 100.00. If you buy or sell an Item for 100.00, the Extra Tax will be 10.00 (if you are calculating it using the Calculate TAX on Sum excl. VAT option). This is less than the minimum, so the Extra Tax in the Invoice will be blank and no Extra Tax will be charged. You will need to buy or sell Items with the same VAT Code to the value of at least 1000.00 in the Invoice to incur the Extra Tax. Note that the Tax Min. is in Currency, so you will incur the Extra Tax in Invoices whose value is USD 1000.00 or more, and those whose value is GBP 1000.00 or more.

On the sales side only, if you have a Customer that is not to be charged Extra Tax, check the No Extra Tax box on the 'Terms' card of the Contact record for the Customer. If you want to charge Extra Tax to a Customer but at a discounted rate, use the Extra Tax Customer Discounts setting in the Sales Ledger. On the purchase side, Extra Tax will always be calculated at the full rate for the VAT Code, subject to the minimum.

Real Sales

Paste Special Choices of possible entries

You should use the options attached to this field for specific reporting requirements as follows:

-: Choose this option when the VAT Code is to have no special properties.
Exclude from Official Reports: Choose this option if rows with this VAT Code in Invoices and Purchase Invoices are to be excluded from the VAT Customer Sales and VAT Supplier Purchases reports respectively. These reports are designed for use in Portugal. You should only use this option for zero-rated VAT Codes.
No VAT: This option is used by the Sales Book and Purchase Book reports, designed for use in Russia. Please refer to your local HansaWorld representative for more information.

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