Entering an Item - Values Card
- Warranty Months
- Record here the length of the warranty period (if any) covering the Item.
- Item Width, Height, Depth
- The dimensions of one unit should be recorded in these fields. If all these fields contain values, the Volume (below) will be calculated automatically.
- Volume
- Record the Volume of one unit here.
- Density
- You can record the Density of the Item here. It will be calculated from the Weight and Volume automatically.
- Net Weight, Weight
- Record the Weight of one unit here. The Net Weight will be calculated from the Volume and Density.
- Alcohol %
- If appropriate, you can record the alcohol content of one unit of the Item here
- Conversion 1, Conversion 2
- You should use these fields for Items that are sold in different quantities. For example, you might sell a particular Item in pairs, by the dozen and in boxes of 144. The Unit field on the 'Pricing' card refers to the basic unit of sale, since this is the unit to which the Base Price refers. In this example, the basic unit is a pair. You should enter "72" as the Conversion 1 (72 of the basic unit i.e. 72 pairs make 144) and "6" as the Conversion 2.
- When you design the Quotation form using the Form register in the System module, you can include three relevant fields. These are "Quantity Conversion 1", "Quantity Conversion 2", and "Quantity Conversion 3". Quantity Conversion 1 refers to the Conversion 1 field, Quantity Conversion 2 refers to the Conversion 2 field, and Quantity Conversion 3 refers to the basic sale quantity.
- If you issue a Quotation for 158 units of this Item (i.e. 158 pairs, the basic sale quantity), the three Quantity Conversion fields on the printed documentation will appear as follows:
| Qty Conv 1 | Qty Conv 2 | Qty Conv 3 |
| 2 | 2 | 2 |
- 2 boxes of 72 pairs + 2 boxes of 6 pairs + 2 pairs = 158 Units (pairs).
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