 Introduction to Payments in Books by HansaWorld
Entering a Payment
Entering a Payment - Example
Reconciling and Approving Payments
General Ledger Transactions from Payments
Printing Payment Forms and Checks
Invalidating Payments
Operations Menu
On Account Payments
Correcting Mistakes in Payments
 Tutorials for Standard Accounts
Search HansaManuals.com HansaManuals Home >> Discontinued Products >> Books by HansaWorld >> Payments Previous Next Entire Chapter in Printable Form Search This text refers to program version 6.2 Reconciling and Approving Payments When paying Purchase Invoices by check, there will be a delay between the ordering of the Payment and the clearing of the funds from your company's bank account.In such a situation, when you issue the check, enter the Payment in the usual way and check the Ordered box but not the OK box. Then click the [Save] button in the Button Bar. This will ensure the Purchase Invoice(s) being paid will no longer be treated as open (outstanding). You can order several Payments at once by highlighting them in the 'Payments: Browse' window and selecting 'Order' from the Operations menu. When you receive a statement from the bank, you can reconcile it with the ordered Payments. You should approve Payments that agree with your bank statement by clicking the OK check box and saving. General Ledger Transactions will be generated, debiting the Creditor Control Account of the Invoice(s) being paid and crediting the Bank or Cash Account specified in the Payment Mode. You can approve several Payments at once by highlighting them in the 'Payments: Browse' window and selecting 'OK' from the Operations menu.
If an Ordered Payment is not included on the statement (perhaps because the check bounced or was lost), highlight the relevant rows in the Payment in turn by clicking the row number. Then, press the Backspace key. A red line will be drawn through the row, re-opening the Purchase Invoice. When you approve the Payment, rows with red lines will not be included in the resulting General Ledger Transaction. If the Payment contains many rows and you need to apply a red line to every one, a short cut is to use the 'Invalidate' function on the Record menu. In multi-user systems, you can use Access Groups to control who can order and approve Payments. To do this, deny access to the 'Ordering Payment' and 'OKing Payments' Actions respectively. --- In this chapter:
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