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Correcting Mistakes in Payments

Even with the tightest quality control, it is probable that you will make the occasional mistake when entering Payments. Once you have approved a Payment, you cannot change it, but you can correct mistakes easily using the following procedure. It is important that you follow this procedure, to ensure the Vendor's history remains correct.

1. In the 'Payments: Browse' window, highlight the Payment containing the error.
   

2. Click [Duplicate]. A new Payment record is created, an exact copy of the Payment with the error.
   

3. Insert a minus sign in front of the Sent Value, ensuring the Sent Value figure itself remains unchanged.
   

4. Click the OK check box and save the Payment.
   

5. Enter a new, correct, Payment.

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In this chapter:

• Introduction
  

• Entering a Payment
  

• Entering a Payment - Example
  

• Reconciling and Approving Payments
  

• General Ledger Transactions from Payments
  

• Printing Payment Forms and Checks
  

• Invalidating Payments
  

• Operations menu
  

• On Account Payments
  

• Correcting Mistakes in Payments

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