 Introduction to Payments in Books by HansaWorld
Entering a Payment
Entering a Payment - Example
Reconciling and Approving Payments
General Ledger Transactions from Payments
Printing Payment Forms and Checks
Invalidating Payments
Operations Menu
On Account Payments
Correcting Mistakes in Payments
 Tutorials for Standard Accounts
Search HansaManuals.com HansaManuals Home >> Discontinued Products >> Books by HansaWorld >> Payments Previous Next Entire Chapter in Printable Form Search This text refers to program version 6.2 Entering a Payment - Example We shall now show how to enter a Payment with the help of a few examples.To open the Payment register, first ensure you are in the Payables module and then click the [Payments] button in the Master Control panel. The 'Payments: Browse' window appears, listing the Payments that are already in the system. Start entering a new Payment by clicking the [New] button or using the ⌘-N (Mac OS X) or Ctrl-N (Windows) keyboard shortcut. The 'Payment: New' window opens, with a Payment Number already entered and the insertion point in the Payment Date field. Enter the date when you want the Payment to go out. The next field is Payment Mode. Use the 'Paste Special' feature (⌘-Enter/Ctrl-Enter) to choose between the various payment methods you have entered in the Payment Modes setting. Your bank account number will be placed in the field to the right, copied from the Payment Mode. Press Return again to move the insertion point to the No. field, the top left-hand field in the Payment rows grid. For each line, enter the Number of the Purchase Invoice you are paying. Again you can use ⌘-Enter or Ctrl-Enter to activate the 'Paste Special' function. This time it will open a selection list showing all open (unpaid) Vendor Invoices. Select a Purchase Invoice by double-clicking. Press Return to bring in information such as the Vendor Number and Name and outstanding amount. Enter the amount you want to pay. Check the Ordered box to order the Payment and save. After saving, the Purchase Invoices in the Payment will no longer be treated as open. You can now print a Remittance Advice by clicking the Printer icon. This can also serve as your documentation for the person writing the checks. If necessary, you can design the Remittance Advice form to incorporate a check. When the individual payments in the grid have all been removed from your bank account, approve the Payment by checking the OK box and saving. The Payment will be committed to your Accounts Payable and your General Ledger. --- In this chapter:
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