Search HansaManuals.com HansaManuals Home >> Discontinued Products >> Books by HansaWorld >> Settings Previous Next Entire Chapter in Printable Form Search This text refers to program version 6.2 Settings in the System module - Global Warnings on UnOKed Records The integration between the different modules in Books by HansaWorld means that General Ledger Transactions can be generated automatically when you approve (mark as OK and save) records in other ledgers and modules ("Sub Systems"). For example, when you approve an Invoice in the Receivables module, this can cause a General Ledger Transaction to be generated automatically, debiting a Debtor Account and crediting a Sales Account and, if appropriate, a Tax Account.When you enter a Sub System record such as an Invoice, you can save it as many times as necessary before approving it. This can be useful if, for example, you want to check that the record is correct before committing it to the General Ledger. On the other hand, there may be situations where you need Sub System records to be approved immediately. In this situation, you can use the Global Warnings on UnOKed Records setting in the System module to help ensure this takes place. In a multi-user system, the options that you choose in this setting will apply to every client machine. In a multi-user system, the options that you choose in this setting will apply to every user, but you can set different options for a particular user. To choose options for a particular user, use the User Warnings on UnOKed Records setting in the System module and enter separate records for each user. The user will be given warnings irrespective of the client machine they are using. To open the Global Warnings on UnOKed Records setting, ensure you are in the System module and click the [Settings] button in the Master Control panel. Then, double-click 'Global Warnings on UnOKed Records' in the 'Settings' list. Tick the options as necessary and then, to save changes and close the window, click the [Save] button. To close the window without saving changes, click the close box. The following window opens:
If you specify that a warning will be issued whenever you try to save a record that you have not marked as OK, the record will be saved, and then the following warning will appear:
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