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Export Functions in the General Ledger - Trial Balance

The Trial Balance is a form of combined Balance Sheet and Profit & Loss report, showing balances for each Account but not debit and credit subtotals. You can export to a tab-separated text file the Trial Balance for the whole year or for an arbitrary part of the year, and you can then import this information for example to an Annual Report generating program for further processing.

To export the Trial Balance, ensure you are in the General Ledger, then open the 'Exports' list by clicking the [Routines] button in the Master Control panel and the [Exports] button in the subsequent 'Routines' window. Then double-click 'Trial Balance' in the 'Exports' list to open the 'Specify Trial Balance Export' window.

Period

Paste Special    Reporting Periods setting

Enter the start and end dates for the period to be covered by the export, separated by a colon (:).

Confirm by clicking the [Run] button (or cancel by clicking the close box). A dialog box will open where you can name the export file and specify where it is to be saved.

Enter a name for the file. Click [Save] or press the Enter key.

A message window informs you about the progress of the export process. You can interrupt the process at any time by pressing ⌘-Period (Mac OS X) or Esc (Windows).

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In this chapter:

• Introduction
  

• Export Functions in the General Ledger, including:
  
  • Monthly Balances
    

  • Trial Balance
  
  
• Export Functions in the Payables module
  

• Export Functions in the Receivables module
  

• Export Functions in the System module

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