Individual Documents - Payment Forms
The Payment Form document is included in the following Standard products:
- Standard Accounts (Purchase Ledger module)
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Use this function to print records from the Payment register. Please refer to the Printing Payment Forms and Cheques page for details about how to ensure this function complies with your requirements.
When you print a payment form for a specific Payment record, the payments issued to a single Supplier will be grouped together. As a result, a separate page will be printed for each Supplier included in a Payment record.
For example, if a Payment record pays two Purchase Invoices from Supplier 1 and one from Supplier 2, one page will be printed for Supplier 1 and a separate page will be printed for Supplier 2.
If you are printing a range of Payment records, one page will be printed for Supplier 1 for the first Payment record, and a separate page will be printed for Supplier 1 for the second Payment record.
A printed payment form can be useful as documentation of the cheques you have issued from the program. If you write your cheques manually, this document can provide you with a valuable tool for reconciliation.
- No.
- Enter a Payment Number to print a single Payment, or a range of Payment Numbers, separating the first and last number with a colon (:).
- Function
- Use these options to choose the Payments that you want printed.
- Unprinted Only
- This option ignores any Payments in the range that have already been printed. Unordered, ordered and approved Payments in the range will all be printed.
- You can use this option to print an unordered Payment as many times as necessary. However, it will only print ordered and approved Payments once.
- All
- Click All only if you want to print ordered and approved Payments that have already been printed. Take care with this option not to issue duplicate checks if you have incorporated cheques into the design of your Payment Form.
In both cases, the text "Test Printout" will be printed diagonally across unordered Payments as a watermark.
You can also print a Payment Form from an individual Payment record by opening it and clicking the Printer icon in the Button Bar. This method of printing a Payment Form will behave as though the All option is selected (i.e. it will reprint an ordered or approved Payment).
When you design the Form to be used when printing Payments, you can use the following fields to print amounts in words:
- Amount in Text
- Prints the entire amount in words.
- Amount in Text, Cents
- Both figures after the decimal point are printed in words.
- Amount in Text, Units
- The first figure before the decimal point is printed in words (the units).
- Amount in Text, Tens
- The second figure before the decimal point is printed in words (the tens).
- Amount in Text, Hundreds
- The third figure before the decimal point is printed in words (the hundreds).
- Amount in Text, Thousands
- The fourth figure before the decimal point is printed in words (the thousands).
- Amount in Text, 10 Thousands
- The fifth figure before the decimal point is printed in words.
The illustration below shows an example Payment that was printed using a Form containing the fields listed above:
This is the Form that was used to print this Payment:
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