Search HansaManuals.com HansaManuals Home >> Standard Accounts >> Shutting Down and Backing Up Previous Next Entire Chapter in Printable Form Search This text refers to program version 6.3 Backing Up When the day's work with your Standard application is done, we advise you to make a back-up. It is a good idea to save a copy of the file on a separate hard disk or CD-ROM and store it in a safe place. It might seem unnecessary to make a back-up every day, but the short time this takes is a good investment for the day something goes wrong with the hard disk.To back up your data is particularly important when, as in the case of a Standard database, the financial information of your company is involved. If you should lose all your data, you will find yourself in a very awkward situation, missing all invoices, receipts, reports etc. Make sure you make a back-up each time you have been working with your accounts. Name your copies systematically with dates so that you can easily restore the database, should an accident occur. If you get a virus on your computer, you must first try to establish the date when your computer was infected. In this case you must restore your data from a back-up created before the infection date. Otherwise you run the obvious risk of re-infecting the computer again. The method of backing up that is built in to every Standard application is fast and economical. The data will be saved in a back-up file that takes up a minimal amount of space, and the back-up files are independent of the program versions. This means that restoring from a back-up file will be successful, even if you have updated the version of your Standard application since making the back-up. This is known as the "text back-up" method of backing up.
You can also copy the database file as it appears on your hard disk. While copying the database file can play an important part in your back-up strategy, note that restoring from a copied database will not be successful if you have updated the version of your Standard application since making the back-up. You must also carry out regular checks to make sure you can restore your database from the resulting back-up files or database copies.
To create a text back-up, follow these steps:
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