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Juhend HansaWorld Enterprise'i versioonile 7.2  

Entering a Purchase Invoice

To enter a new Purchase Invoice, open the 'Purchase Invoices: Browse' window as described here and click [New] in the Button Bar or use the Ctrl-N (Windows and Linux) or ⌘-N (Mac OS X) keyboard shortcut. Alternatively, highlight a Purchase Invoice similar to the one you want to enter and click [Duplicate] in the Button Bar.

The 'Purchase Invoice: New' window will be opened, empty if you clicked [New] or containing a duplicate of the highlighted Purchase Invoice. In the case of the duplicate, the Invoice and Transaction Dates of the new Purchase Invoice will be the same as those in the original Purchase Invoice, and the Supplier Invoice Number will not be copied.

Complete the Purchase Invoice record as appropriate and as described on the following pages, then save it using the [Save] button and close the window by clicking the close box. Then, close the browse window using the close box again.

Since the amount of information stored about each Purchase Invoice will not fit on a single screen, the Purchase Invoice window has been divided into six cards. At the top of each is the header. This contains the Purchase Invoice Number, the Supplier's Number and Name, and other information. There are six named buttons ('tabs') in the header.

By clicking the tabs you can navigate between the cards, and always go directly to a certain card. The header is always visible, so you can always see which Supplier's Purchase Invoice you are working with.

If you have the Purchase Orders and/or Stock modules, it is likely that you will create many Purchase Invoices remotely from Purchase Orders and Goods Receipts. If so, you will find that most of the fields in such a Purchase Invoice will contain information carried over from the originating Purchase Order or Goods Receipt.

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In this chapter:

• Introduction
  

• Entering a Purchase Invoice, including:
  
  • Header
    

  • 'Terms' card
    

  • 'Costs' card
    

  • 'Currency' card
    

  • 'Comment' card
    

  • 'Accounts' card
    

  • 'Inv. Address' card
  
  
• Entering a Purchase Invoice - Examples
  

• Preliminary Booking
  

• Inspecting Purchase Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Purchase Invoices
  

• Error Messages
  

• Printing Purchase Invoices
  

• Accruals in the Purchase Ledger
  

• Cash Notes in the Purchase Ledger
  

• Crediting Purchase Invoices
  

• Operations menu

Download:

• PDF document describing the Purchase Invoice register

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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