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This text refers to program version 7.2  

Operations Menu - Purchase Invoices - OK

This command is only available on the Operations menu for the 'Purchase Invoices: Browse' window. It allows you to mark Purchase Invoices as OK in batches. Simply highlight a range of Purchase Invoices in the browse window and select the function. Each highlighted Purchase Invoice will be marked as OK immediately. To select a range of Purchase Invoices, click the top one in the range and then hold down the Shift key and click the last one. Remember that, if so defined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Purchase Invoices setting, this action will cause Nominal Ledger Transactions to be created for each Purchase Invoice in the selection and that therefore once it has been carried out you will no longer be able to modify those Purchase Invoices.

You can use Access Groups to control who can mark Purchase Invoices and Purchase Credit Notes as OK by any method including this function. To do this, deny access to the 'OK Purchase Invoices' and 'OK Purchase Credit Notes' Actions respectively.

Messages will appear if any of the Purchase Invoices you have selected need to pass through an approval process before you can mark them as OK, to let you know that the function has ignored such Invoices. You can configure approval processes using the Approval Rules register in the Business Alerts module. Please refer to the description of the Approval Status options on the 'Inv. Address' card of the Purchase Invoice window for brief details about the approval process and here for full details.

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In this chapter:

• Introduction
  

• Entering a Purchase Invoice
  

• Entering a Purchase Invoice - Examples
  

• Preliminary Booking
  

• Inspecting Purchase Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Purchase Invoices
  

• Error Messages
  

• Printing Purchase Invoices
  

• Accruals in the Purchase Ledger
  

• Cash Notes in the Purchase Ledger
  

• Crediting Purchase Invoices
  

• Operations menu, including:
  
  • OK
    

  • Invoice Status
    

  • Balance
    

  • Add Retention
    

  • Add Withholding Tax
    

  • Open E-Purchase Invoice pdf
    

  • Open NL Transaction
    

  • Open Preliminary NL Trans.
    

  • Send for Approval
    

  • Cancel Approval Request
    

  • Connect to Prepayment
    

  • Create Activity
    

  • Create Asset
    

  • Create Cash Out
    

  • Create Credit Note
    

  • Create Internal Invoice
    

  • Create VAT Correction P/L
    

  • Not Reconciled POs
    

  • Item Search
    

  • Print Cash IN-OUT
    

  • Open Tax Matrix

Download:

• PDF document describing the Purchase Invoice register

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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