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This text refers to program version 7.2  

Operations Menu - Purchase Invoice - Create Asset

If the Purchase Invoice represents the purchase of an item that is to be included as one of your company's assets, you can register that item as such using this function. The function requires you to be using the Assets module (i.e. it requires the Assets option in the Configuration setting in the System module to be ticked).

When you select the function, a new record in the Asset register will be created as follows:

• If the insertion point is in a Purchase Invoice row, the Purchase Value of the Asset will be the Amount from the Purchase Invoice row, divided by the Quantity on flip B. If this Quantity is blank, it will be said to be 1. The Quantity will be copied to the 'Owner' card of the Asset record, while the Asset's Description will also be copied from the Purchase Invoice row.
  

• If the insertion point is not in any Purchase Invoice row, the Purchase Value of the Asset will be the total value of the Purchase Invoice. The Asset's Description will be blank.

The new record will be opened in a separate window with the title 'Asset: New', meaning that it has not yet been saved.

Enter an Inventory Number and otherwise complete the window as appropriate and click the [Save] button to save the details. Click the [Cancel] button if you do not want to keep the Asset record.

You do not have to mark a Purchase Invoice as OK before creating an Asset from it.

You can also use the fields on flip E of the 'Costs' card of the Purchase Invoice window to have Asset records created from Purchase Invoices automatically. Please refer to the end of this page for details.

Please click here for full details of the Asset window.

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In this chapter:

• Introduction
  

• Entering a Purchase Invoice
  

• Entering a Purchase Invoice - Examples
  

• Preliminary Booking
  

• Inspecting Purchase Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Purchase Invoices
  

• Error Messages
  

• Printing Purchase Invoices
  

• Accruals in the Purchase Ledger
  

• Cash Notes in the Purchase Ledger
  

• Crediting Purchase Invoices
  

• Operations menu, including:
  
  • OK
    

  • Invoice Status
    

  • Balance
    

  • Add Retention
    

  • Add Withholding Tax
    

  • Open E-Purchase Invoice pdf
    

  • Open NL Transaction
    

  • Open Preliminary NL Trans.
    

  • Send for Approval
    

  • Cancel Approval Request
    

  • Connect to Prepayment
    

  • Create Activity
    

  • Create Asset
    

  • Create Cash Out
    

  • Create Credit Note
    

  • Create Internal Invoice
    

  • Create VAT Correction P/L
    

  • Not Reconciled POs
    

  • Item Search
    

  • Print Cash IN-OUT
    

  • Open Tax Matrix

Download:

• PDF document describing the Purchase Invoice register

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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