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This text refers to program version 7.2  

Operations Menu - Purchase Invoice - Print Cash IN-OUT

You will usually use the 'Print Cash IN-OUT' command for Purchase Invoices that are Cash Notes (i.e. their Payment Terms are of the "Cash" Type), when you need to print a cash receipt for your records. There is a legal requirement in the Baltic States to keep printed records of all cash transactions. This function requires the Cash Book module to be present.

You can also print cash receipts in batches. To do so, first change to the Cash Book module using the [Module] button in the Master Control panel. Then, click the [Documents] button, also in the Master Control panel and double-click 'Cash Out Invoices' in the 'Documents' list window. Enter the Invoice Number (or range of Numbers) that you want to be printed and press [Run].

Whether you print singly or in batches, the Form used will be determined as follows:

1. Design the cash document using the Form register. Use the 'Properties' function on the Operations menu to name the Form (in this description, we have used the name "CASH_OUT_INV") and to assign it a Document Type of "Cash Out Invoices".
   

2. Select the Cash Book module using the [Module] button in the Master Control panel.
   

3. Click the [Documents] button in the Master Control panel. The 'Documents' list window will be opened: highlight 'Cash Out Invoices'.
   

4. Select 'Define Document' from the Operations menu.
   

5. In the subsequent 'Form Definition' window, enter "CASH_OUT_INV" in the Form field in the first row (you can use 'Paste Special' to ensure the spelling is correct).
   

   

6. Click [Save] to save the Form definition. From now on, the Form that you have designed will be used, both from the 'Documents' function in the Cash Book module and when selecting 'Print Cash IN-OUT' from the Operations menu when viewing a Purchase Invoice.

You must save the Purchase Invoice before you can use this function, but you do not need to mark it as OK.

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In this chapter:

• Introduction
  

• Entering a Purchase Invoice
  

• Entering a Purchase Invoice - Examples
  

• Preliminary Booking
  

• Inspecting Purchase Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Purchase Invoices
  

• Error Messages
  

• Printing Purchase Invoices
  

• Accruals in the Purchase Ledger
  

• Cash Notes in the Purchase Ledger
  

• Crediting Purchase Invoices
  

• Operations menu, including:
  
  • OK
    

  • Invoice Status
    

  • Balance
    

  • Add Retention
    

  • Add Withholding Tax
    

  • Open E-Purchase Invoice pdf
    

  • Open NL Transaction
    

  • Open Preliminary NL Trans.
    

  • Send for Approval
    

  • Cancel Approval Request
    

  • Connect to Prepayment
    

  • Create Activity
    

  • Create Asset
    

  • Create Cash Out
    

  • Create Credit Note
    

  • Create Internal Invoice
    

  • Create VAT Correction P/L
    

  • Not Reconciled POs
    

  • Item Search
    

  • Print Cash IN-OUT
    

  • Open Tax Matrix

Download:

• PDF document describing the Purchase Invoice register

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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