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This text refers to program version 7.2  

Operations Menu - Payment - Print Cash IN-OUT

You will usually use the 'Print Cash IN-OUT' command for Payments with a cash Payment Mode, when you need to print a cash receipt for your records. There is a legal requirement in the Baltic States to keep printed records of all cash transactions. This function requires the Cash Book module to be present.

You can also print cash receipts in batches. To do so, first change to the Cash Book module using the [Module] button in the Master Control panel. Then, click the [Documents] button, also in the Master Control panel, and double-click 'Cash Out Payments' in the 'Documents' list window. Enter the Payment Number (or range of Numbers) that you want to be printed and press [Run].

Whether you print singly or in batches, the Form used will be determined as follows:

1. Design the cash document using the Form register in the System module. Use the 'Properties' function on the Operations menu to name the Form (in this description, we have used the name "CASH_OUT_PAYM") and to assign it a Document Type of "Cash Out Payments".
   

2. Select the Cash Book module using the [Module] button in the Master Control panel.
   

3. Click the [Documents] button in the Master Control panel. The 'Documents' list window will be opened: highlight 'Cash Out Payments'.
   

4. Select 'Define Document' from the Operations menu.
   

5. In the subsequent 'Form Definition' window, enter "CASH_OUT_PAYM" in the Form field in the first row (you can use 'Paste Special' to ensure the spelling is correct).
   

   

6. Click [Save] to save the Form definition. From now on, the Form that you have designed will be used, from the 'Documents' function in the Cash Book module and when selecting 'Print Cash IN-OUT' from the Operations menu when viewing a Payment.

You must save the Payment before you can use this function, but you do not need to mark it as OK.

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In this chapter:

• Introduction
  

• Entering a Payment
  

• Entering a Payment - Example
  

• Payments in Currency
  

• Reconciling Payments, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Payments
  

• Printing Payment Forms and Cheques
  

• Invalidating Payments
  

• Prepayments and On Account Payments
  

• Correcting Mistakes in Payments
  

• Withholding Taxes in the Purchase Ledger
  

• Operations menu, including:
  
  • Order
    

  • OK
    

  • Create Payments Suggestion
    

  • Cheque Run
    

  • Add Settlement Discount
    

  • Add Bank Fee
    

  • Send for Approval
    

  • Cancel Approval Request
    

  • Open NL Transaction
    

  • Assign Cheque Number
    

  • Prepare Cheque
    

  • Print Cheques
    

  • Create Cash Out
    

  • Create E-Mail
    

  • Calculate Withholding Taxes
    

  • Payment Status
    

  • Bank Statement
    

  • Print Cash IN_OUT
    

  • Banking File Export

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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