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This text refers to program version 7.2  

Operations Menu - Payment- Cancel Approval Request

If a Payment needs to go through an approval process before you can mark it as Ordered or OK and you have started that approval process by selecting 'Send for Approval' from the Operations menu, you will no longer be able to modify the Payment. So, if you realise the Payment contains an error, you must cancel the approval process before you can correct the error. To do this, open the Payment and choose 'Cancel Approval Request' from the Operations menu. You will now be able to amend the Payment and then restart the approval process by once again choosing 'Send for Approval'.

If you cannot cancel the approval process, the probable reasons are:

• The Approval Status of the Payment (visible on the 'Bank' card) is not Pending.
  

• You may have configured the approval process (using the Approval Rules register in the Business Alerts module) so that it does not allow cancellation.
  

• You cannot cancel the approval process if at least one Approval Person has approved the Payment.

Please refer to the description of the Approval Status options on the 'Bank' card of the Payment window for brief details of the approval process and here for full details.

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In this chapter:

• Introduction
  

• Entering a Payment
  

• Entering a Payment - Example
  

• Payments in Currency
  

• Reconciling Payments, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Payments
  

• Printing Payment Forms and Cheques
  

• Invalidating Payments
  

• Prepayments and On Account Payments
  

• Correcting Mistakes in Payments
  

• Withholding Taxes in the Purchase Ledger
  

• Operations menu, including:
  
  • Order
    

  • OK
    

  • Create Payments Suggestion
    

  • Cheque Run
    

  • Add Settlement Discount
    

  • Add Bank Fee
    

  • Send for Approval
    

  • Cancel Approval Request
    

  • Open NL Transaction
    

  • Assign Cheque Number
    

  • Prepare Cheque
    

  • Print Cheques
    

  • Create Cash Out
    

  • Create E-Mail
    

  • Calculate Withholding Taxes
    

  • Payment Status
    

  • Bank Statement
    

  • Print Cash IN_OUT
    

  • Banking File Export

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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