Depending on your Form design, the Purchase Invoice document should contain a summary of all the information registered for a particular Invoice. This can include Supplier data, dates, Payment Terms, Account usage etc. The documentation can serve as a support to the persons checking the invoice and authorising payments.
You can also print this document by clicking on the Printer icon when viewing a Purchase Invoice record, or print it to screen by clicking the Preview icon.
You can use the fields listed below when you design the Form to be used by the Purchase Invoice document. If you do not want to print the decimal places in numeric fields, choose the Cut Decimals option in the record in the Values in Text setting for the Language specified in the Company Info setting.
| Field in Form | Prints (from Purchase Invoice) |
| |
| Header Fields (these print once per Purchase Invoice) |
| |
| Branch Account Operator | Account Operator of the Contact specified in the Branch field |
| Branch Address | Name and Address of the Contact specified in the Branch field. This information will be printed on separate lines, so you should specify a Line Height for this field |
| Branch Bank Account | Bank Account of the Contact specified in the Branch field |
| Branch Bank Account 2 | Bank Account 2 of the Contact specified in the Branch field |
| Branch E-mail | E-mail of the Contact specified in the Branch field |
| Branch Fax | Fax of the Contact specified in the Branch field |
| Branch IBAN | IBAN Code of the Contact specified in the Branch field |
| Branch Phone | Telephone of the Contact specified in the Branch field |
| Branch Primary Contact | Primary Contact of the Contact specified in the Branch field |
| Branch Registration No. 1 | Reg. No. 1 of the Contact specified in the Branch field |
| Branch Registration No. 2 | Reg. No. 2 of the Contact specified in the Branch field |
| Branch WWW Address | Web Site of the Contact specified in the Branch field |
| Currency | Currency |
| Customer Registration No. 1 | Reg. No. 1 from the Contact record for the Supplier |
| Customer Registration No. 2 | Reg. No. 2 from the Contact record for the Supplier |
| Customer VAT Reg. Number | VAT Reg. No. from the Contact record for the Supplier |
| Invoice Date | Invoice Date |
| Net Amount | Sum of the Amounts from each Purchase Invoice row |
| Payment Terms | Pay. Terms |
| Person | Signers |
| Reference (Invoice) | Reference |
| Sales Invoice No. | Invoice Number of connected Sales Invoice (Sales Invoices will be created from Purchase Invoice Credit Notes if you are using the Create Sales Invoice from Credit Note option in the Account Usage P/L setting) |
| Serial Number (Number Series) | No. |
| Sum | TOTAL |
| Supplier | Supplier |
| Supplier Invoice Number | Supp. Inv. No. |
| Supplier Name | Name |
| Supplier VAT Reg. Number | VAT Reg. No. from the Contact record for the Supplier |
| To Pay | If VAT in the Purchase Invoice header is blank, prints TOTAL - Withh. Tax - Calculated VAT. Otherwise, prints TOTAL - Withh. Tax - VAT |
| Transaction Date (transdate) | Trans. Date |
| VAT | If VAT in the Purchase Invoice header is blank, prints Calculated VAT. Otherwise, prints VAT |
| Withholding Amount | Withh. Tax |
| |
| Row Fields (these print once per row, so remember to specify a Line Height and to set the Format to "Matrix") |
| |
| Comment | Description or, if blank, the Name from the Account record |
| Cost Account | A/C |
| Description 1 | The correct translation for the Language of the Purchase Invoice of the Item Description, or the Item description itself |
| Item Code | Item |
| Object, row | Objects |
| Quantity | Qty |
| Row Number | Row number (only printed if a row has an A/C) |
| Row Sum | Amount |
| Unit | If the Item has a Unit, the correct translation for the Language of the Purchase Invoice of the Comment from the Units setting, the Comment itself or the Unit Code |
| Unit Price | Amount/Qty. This figure will be rounded to three decimal places if, in the Round Off setting, you have set Discount Calculation to Row Sum. If you have set Discount Calculation to Unit Price, rounding will obey the Default for Calculated Values rounding rules in the same setting. However, you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". |
| VAT | V-Cd |
for details of the standard fields that you can also include in the Form.
Introduction to Documents in the Purchase Ledger
