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Invoices for Factoring

The 'Invoices for Factoring' function allows you to export Invoices in a format suitable for sending to a factoring company for payment.

The format of the export files created by this function is dependent on the Factoring Bank chosen in the Factoring Export setting. The function is not operational in every country: please refer to your local HansaWorld representative for full details.

Period
Paste Special    Reporting Periods setting, System module
Specify the export period: Invoices from the period specified here will be included in the export file.

Invoices
Range Reporting    Numeric
If necessary, enter here the Number of an Invoice that you wish to have included in the export file. You can also enter a range of Numbers separated by a colon (:).

Customer
Paste Special    Customers in Contact register
Range Reporting    Alpha
Enter a Customer Number or range of Customer Numbers to export Invoices issued to particular Customers.

This field is not used if the Factoring Bank is SEB.

Client ID
Default taken from    Factoring Export setting, Sales Ledger (Contract Number)
Your contract number with the Factoring Bank will be copied here from the Factoring Export setting. This field is non-modifiable. If this field is empty, the export will not proceed.

Currency
Paste Special    Currency register, System module
Enter a Currency here if you need to export Invoices issued in a particular Currency.

If the Factoring Bank is one of the Finnish Banks and you do not specify a Currency here, only Invoices in EUR will be exported.

If the Factoring Bank is Nordea Finans and you do not specify a Currency here, only Invoices in NOK and Invoices with no Currency specified will be exported.

If the Factoring Bank is SEB, you will usually need to specify a Currency here. If you do not do so, only Invoices without a Currency will be exported.

Current Export No.
Default taken from    Factoring Export setting, Sales Ledger (Last Export Number)
Depending on the Factoring Bank you are using, a count will be maintained in the Factoring Export setting. This count may be based on the number of export files, the number of invoices in export files or the number of lines in export files. With some Factoring Banks, you can reset the count using this field (the Last Export Number field in the Factoring Export setting is non-modifiable).

Function
These options are only used when the Factoring Bank is NORD finans (DK) or any of the Norwegian Banks except Kredittstyring. These banks require separate files containing Customer and Invoice information. Use these options to make this choice. If the Factoring Bank is Kredittstyring, use the Invoices option. The Customers option will cause an empty file to be created.

Type
These options are only used when the Factoring Bank is Nordea Finans. This Bank requires separate files for Invoices and Credit Notes. Use these options to make this choice. The default option (-) will cause an empty file to be created.

Use Default Codepage (Nordea (SWE) Only)
You can only use this option when the Factoring Bank is Nordea (SWE). By default, the character set used in the export file will be CP437. If you select this option, the character set specified in the Default Export Codepage field in the Local Machine setting in the User Settings module will be used instead (remember that the options in this setting are specific to the client machine you are using).
Click the [Run] button in the Button Bar to proceed. A dialogue box will open, where you can name the export file and specify where it is to be saved. Enter a name for the file (with Factoring Finans (NOR), Gjensidige Bank (NOR), NORD finans and Faktab Finans, default file names will be offered) and click [Save] or press the Enter key. The export file will be created and saved. When the export finishes, you can close the 'Export' window using the close box and then send the resulting file to your bank after checking.

On the pages linked below, the various Factoring Banks are listed individually, providing some guidance about where to enter information in order for it to be included correctly in export files. Not every Factoring Bank will be available in every country. Please refer to your local HansaWorld representative for more details and for advice about the suitability of a particular Factoring Bank for your requirements.

  • Danish Banks (includes NORD finans (DK))

  • Finnish Banks (includes Finvoice (FIN), Handelsbanken (FIN), Nordea (FIN), Osuus Pankki (FIN) and Sampo (FIN))

  • Norwegian Banks (includes Bedriftsfinans, eCredit, Factoring Finans (NOR), Gjensidige Bank (NOR), Kredittstyring, NORD finans, Nordea Finans and SG Finans (NOR))

  • Swedish Banks (includes Faktab Finans, Handelsbanken (SWE), Intrum Justicia, Nordea (SWE) and SEB)
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Export functions in the Sales Ledger and Integration modules:

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